Ajax Adds Google Meet Time Tracking for Law Firms

You had three Google Meet calls on Thursday. A morning check-in with a client, a strategy call with co-counsel, and forty minutes walking a witness through prep. All of it billable. Then you closed the tab and went back to drafting.

By the time you build Thursday's bill on Friday, the check-in landed as a guessed 0.2, the co-counsel call never made it, and the prep session got trimmed because you weren't sure it ran that long. The meeting happened. The bill doesn't quite remember it.

Ajax now captures Google Meet meetings. It runs alongside the Zoom and Microsoft Teams meeting capture we already had, so a video call on any of the three comes back as a drafted time entry you review and release. That's what makes Google Meet time tracking automatic: the call turns into a draft you review, with no timer to remember.

How Google Meet time tracking works in Ajax

Ajax connects to your firm's Google Calendar and reads the Meet meetings on it. Once a meeting has happened, it becomes a drafted time entry with the client and matter already attached, whether or not anyone started a timer. You don't tag the call. You don't open a timesheet. The entry is sitting there when you review your day.

Two signals drive the client and matter guess. The invite carries the first: its title and who was on it. The second is context, what was actually on your screen around the meeting, the documents, email, and research tied to the same matter. Ajax lines those up and the draft usually lands on the right client. Across matters, that prediction is right about 92% of the time, and it gets sharper as Ajax learns which people and files belong to which matters. The rest of your day works the same way, through the passive capture Ajax runs on the desktop.

What Ajax doesn't do on the call

Ajax does not join your Google Meet calls, does not record them, and does not listen to the audio. It works from the meeting on your calendar and the work you were doing around it, rather than anything said on the call. Nothing about how you run the meeting changes. You meet the way you always have, and the entry shows up afterward.

Every draft is private to you until you release it. Partners and firm admins see rolled-up reporting across the firm, never your screen or your drafts. When you release an entry, it flows into your billing system with the rest of the day's time.

If your firm runs on Google Workspace

For firms living in Google Workspace, Meet capture closes an obvious gap. Gmail capture and Google Calendar capture are already live in Ajax, so email, calendar, and now video meetings all feed the same draft entries. A morning of client email, an afternoon of Meet calls, and the drafting in between come back as time on the right matters. If email is where a lot of your uncaptured time hides, automatic email filing picks that up in the same pass.

Where meeting time goes missing

Meetings are one of the quieter places billable time disappears. The meeting runs, the follow-up work happens right after, and by Friday the entry reads "call" with a guessed duration or isn't there at all. Across hourly firms, 5 to 15% of billable time never makes the bill, and video calls are a real part of that. Capturing Meet the way Ajax already captures Zoom and Teams, and the way it captures time from phone calls, puts the meeting on the timesheet before you've had the chance to forget it.

FAQ

Does Ajax record Google Meet calls?

No, Ajax doesn't join, record, or listen to your Google Meet calls. It reads the meeting on your Google Calendar and the work on your screen around it, then drafts a time entry from that. The draft stays private to you until you review and release it.

How does Ajax know which client a Google Meet belongs to?

Ajax predicts the client and matter from the meeting invite, its title and attendees, together with the documents, email, and research that were on your screen around the same time. That prediction is right about 92% of the time and improves as Ajax learns your firm's people and matters.

Do I have to start a timer for a Google Meet?

No, and that's the point. The meeting becomes a drafted entry whether or not anyone started a timer, so a call you'd have lost by Friday is already in your review queue with a client and matter attached. Your only job is to check it and release it.

Bring your own calendar to a demo and watch a Google Meet call come back as a drafted entry, client and matter attached. You can book one here.