Ajax’s MyCase Integration: Everything You Need to Know
Every hour a lawyer works but doesn't bill is revenue that disappears. And the culprit is rarely laziness - it's the five-minute email to opposing counsel, the quick case law search after lunch, the ten-minute phone call before heading home. None of it gets logged because none of it feels worth stopping to record.
Rhett Burney, an attorney who tracked the problem at his firm, found they were losing roughly $400 per team member per day in unbilled time.
We built our MyCase integration to close that gap. Ajax captures your work as it happens, drafts time entries in your voice, and syncs them directly into MyCase - no reconstruction, no double entry, no end-of-day guesswork.
What Is Ajax?
Ajax is an AI-native timekeeping tool built for lawyers. It's a desktop app that reads your screen in real time and automatically generates time entries - complete with grouped tasks, client-ready narratives in your voice, and matter attribution - across every application you use. No integrations to configure per app, no timers to start and stop.
Your screen content is processed, used to generate entries, and then automatically deleted. We don't use your data to train our models, nobody at your firm can see your activity, and we're SOC 2 compliant.
What Is MyCase?
MyCase is a cloud-based practice management platform that handles case management, billing, client communication, and document storage. It's widely used across law firms as the central hub for organizing matters and generating invoices.
MyCase includes built-in time-tracking features - manual timers and after-the-fact entry. These work fine if you remember to use them. The problem is that most attorneys don't.
The gap between doing the work and logging the work is where firms lose billable hours, and that's the gap our integration is designed to close.
What the Ajax + MyCase Integration Does
We built a deep, two-way sync between Ajax and MyCase:
When you release an entry from Ajax, it appears in MyCase
When you edit an entry in MyCase, the change reflects in Ajax
When you add a new matter or activity code in MyCase, Ajax picks it up automatically
Here's what syncs: matters, time entries, activity codes (both custom and UTBMS), users, narratives, and calendar events. Changes flow in both directions.
During setup, we also read your firm's existing MyCase entries to customize our narrative output to match your style. So on day one, the entries we draft already sound like you wrote them - not like a generic AI template.
To be clear, we don't train models on your data. We customize our output settings based on your firm's patterns and preferences.
How the Integration Works, Step by Step
There are four stages: data pull, real-time drafting, attorney review, and sync back to MyCase. Three of them are fully automated. The only step that requires your attention is the review, which typically takes a few minutes per day.
Step 1 - Ajax Pulls Your Matter Data From MyCase
When you connect Ajax to MyCase, we import your matters, billing codes, users, and case details. We also read your prior time entries to learn your narrative voice - things like:
Whether you refer to opposing counsel by name or title
Whether you write "Reviewed and revised" or just "Revised"
Whether your entries tend to be granular or summarized
No manual data entry. No CSV exports. No configuration spreadsheets.
Step 2 - Ajax Drafts Entries as You Work
This is where our screen-reading technology does the heavy lifting. As you work throughout the day - switching between email, documents, calls, research - Ajax captures what's on your screen and drafts time entries in real time.
Here's what makes this different from a timer or an activity tracker: we group related work intelligently. If you spend 20 minutes reviewing a motion before your 10 AM call, 45 minutes after lunch doing legal research for that motion, and a final 15-minute pass editing different docs related to it before end of day, we combine that into a single 1-hour-and-20-minute entry with a coherent narrative - even though you were in different applications and different files. You don't have to piece it together yourself.
Our matter attribution system identifies relevant names, addresses, and case-specific keywords from your screen content. So even if the judge's name or a property address isn't in your MyCase contacts, we pick it up from the documents and emails you're working with and attribute the time to the right matter.
When we can't attribute something confidently, we flag it for you to assign - and then we learn from that correction for next time.
Step 3 - Review and Approve Entries in Ajax
We surface your draft entries in a side-by-side view: Ajax drafts on the left, your existing MyCase entries on the right. From here, you can:
Merge an Ajax draft directly into an existing MyCase entry
Edit narratives in place
Approve and release with a click
Instead of reconstructing your entire day from memory, you're reviewing entries that are already written. Most of our users spend a few minutes on this step.
Step 4 - Approved Entries Sync to MyCase
Once you release an entry, it appears in MyCase ready for invoicing. Any edits you make afterward - in either Ajax or MyCase - stay in sync. No duplicate entries, no manual copy-paste between systems.
What This Looks Like in Recovered Revenue
The dollar impact depends on your firm's size and hourly rates. But even conservative estimates make the math straightforward.
Solo practitioner billing $350/hour: If Ajax recovers just 30 minutes of previously unlogged time per day, that's $175/day, or roughly $3,850/month in captured revenue.
5-attorney firm averaging $300/hour: If each attorney recovers the same 30 minutes daily, the firm captures an additional $16,500/month - nearly $200,000/year.
15-attorney firm averaging $275/hour: The same recovery rate translates to over $45,000/month.
These aren't aspirational numbers. Robin Frost, Founder and Managing Partner of Red Quill Law, said the tool paid for itself on the first day.
Kirker Davis reported capturing an extra $4,600 per timekeeper per month. State Tax Law found $3,300 in previously uncaptured time per timekeeper per month after switching from WiseTime.
One honest caveat: these projections assume the recovered time is billable and collected. Not every captured minute turns into revenue. But even at a 50% collection rate on the time Ajax recovers, the ROI is hard to argue with for most firms.
Why Ajax and MyCase Work Well Together
MyCase is strong at what it does - organizing matters, generating invoices, managing client communication. But it still depends on attorneys logging time accurately and promptly, which is where the bottleneck has always been.
Our integration removes that bottleneck. The billable work you do during the day actually makes it into MyCase, with accurate narratives and correct matter attribution, without requiring you to remember and reconstruct it.
A few features make this pairing smooth:
Side-by-side view - see all your MyCase entries alongside your Ajax drafts in one screen, so you never lose context
Merge entries - merge an Ajax draft directly into an existing MyCase entry instead of creating duplicates
Edit in place - edit MyCase entries from inside Ajax without switching tabs
Voice matching from day one - because we read your existing MyCase entries during onboarding, our narratives match your style before you've even reviewed a single draft
Deanna Hogan, Senior Mentoring Attorney at Kimbrough Legal, described Ajax capturing work she never would have billed for - and finally getting credit for administrative tasks nobody had previously acknowledged. That's the kind of gap this integration is built to close.
Common Questions About the Ajax + MyCase Integration
How long does setup take?
We handle the technical integration on our end. Ajax runs in the background for approximately two days before your kickoff, so attorneys see real entries waiting for them on day one - not a blank tool. Read more about how our onboarding works.
What does Ajax cost?
Trials start at a flat $100 fee. Ongoing pricing depends on firm size - but you never pay unless you see ROI in a trial and opt into an ongoing subscription. We're happy to take that chance, because 97% of firms that pilot go on to subscribe. Once you use it, it's hard to go back. Book a demo for a quote.
Can I track non-billable time?
Yes. You can set default matters for administrative work, business development, CLE, and other non-billable categories using plain-English rules - no technical configuration required.
What doesn't Ajax capture?
Work that never touches a screen: handwritten notes, in-person conversations, pen-and-paper brainstorming. Everything on your screen is covered.
Does Ajax replace MyCase?
No. We generate draft time entries that you review and push into MyCase. The goal is to make time entry easier and help you capture more billable time - not to replace your practice management system.
Final Thoughts
For MyCase firms, the core promise is simple: the gap between doing the work and billing for it gets a lot smaller. Our integration runs in both directions, stays in sync in real time, and handles the narrative writing and matter attribution that make manual timekeeping such a grind.
If you want to see what it looks like with your own work, start a trial for $100 or book a demo and we'll walk you through it.